Step by Step Tournament Setup Guide

• Determine how many tournament slots to create
• Determine if the new tournaments being added will be visible or not visible
• Determine whether a Tournament template will be used 
• Determine what users will have access to the tournaments

• A newly added tournament will appear on the date the tournament was added 

• Name the tournament
• Generate an "About" section for the tournament 
• Assign an Tournament Director (if needed)

• Select edit next to the round to edit date, time, course
• If the tournament is multiple days, select "Add Round" to add additional days 

• Use the "Site Layout" link to add or remove certain cards from the Tournament Information Page
• Use the "Section Names" link to override card names
• "View Site" link will take administrators to the public Tournament Information Page to preview

• Banner requirements- 940px X 160px Less than 100KB
• Utilize the header and footer links to direct customers to a certain link when selected 

• Level- Level is typically used to identify the category or level of sponsorship. Examples include “Title Sponsor”, “Official Sponsor”, “Tournament Partner”. The sponsors will be grouped by level on the public page.
• Name- Enter the sponsor’s name as they would like it to appear on the sponsor page.
• Image- Upload the sponsor image file 120x X 90h Max file of 512KB
• Sponsor URL- Enter the URL/web address of the webpage that the sponsor would like their logo or ad to link to. That page will be displayed when people click the sponsor’s ad.
• Text- The text box may be used to enter any information that you would like about the sponsor such as their relationship to the tournament, special offers or information on their products.
• Tags- Tags are a great way to organize your sponsors. Select the tags to the right to apply them to this sponsor. Multiple tags can be applied to any sponsor for further organization.

• Eligibility Criteria
• Field/Waiting List Size
• Registration Dates & Fees
• Early Registration Discount Setup
• Late Fee Setup
• Cancellation setup
• Team Setup
• Tee Time Selection Setup

Determine who is eligible to sign up for the tournament by adjusting the settings in this card. Below are the settings:

Who Can Register:

• Members Only- ONLY members of the organization are eligible to register
• Member & Non- Member- Anyone, regardless of membership status is eligible to register 
• Invitation Only- An Invitation list can be setup to invite specific individuals to the tournament

Admin "Register Non-Member" Link:

• Enables a setting to allow the tournament administrator to manually register a non-member

Gender:

• Determine whether the tournament is open for ONLY men, ONLY Women or either

Minimum Age/ Maximum Age:

• Set a minimum age, and maximum age if necessary. Set an age as of date.

Minimum/Maximum Handicap:

• Set a range of handicap indexes eligible for the tournament

Nationality:

• Use the dropdown to set a nationality eligible for the tournament 

Pro/Am Status:

• Determine whether ONLY pros, ONLY amateurs or either are eligible

Require registration Approval:

• Yes- Tournament administrators will have to approve each registration into the tournament
• No- Tournament registrations will automatically go through  

Limit Field Size By Total Players In Event:

• Max Players- Enter the max amount of active players allowed in the tournament
• Wait List- Enter the max amount of waitlisted players allowed in the tournament

Count Pending Registrations:

• Yes- Check “Yes” to have the system stop accepting additional registrations for a tournament when the number of Pending + Active + Wait Listed players reaches the Max Field Size + Max Wait List Size.
• No- Select “No” to exclude entries with a Pending status from the count. When “No” is selected, the tournament will not be considered full until both the Field and Wait List are full. Only Active status players are considered to be in the Field.

Waiting List Position Determined by Registration Date:

• Yes- The waitlist list is now determined by who registered for the waitlist first to last
• No- Waiting list is random, and not listed by registration date/time

Show Field Size on TIP:

• Use the checkbox to display the field/waiting list size information on the public tournament information page (If left unchecked, this information is private)

Separate Start and Cutoff for Members and Non-Members:

• Unchecked- Both members are non-members are able to start registration on the same date & time
• Checked- A separate start and cutoff date can be setup for members and non- members. This setting typically gives members a couple days to register before Non-Members are able to register 

Separate Fees for Members and Non-Members:

• Unchecked- One single fee for both members and non- members
• Checked- Separate fees can be setup for members and non-members. This setting typically gives members a cheaper price than non-members

Players Per Team:

• Use the dropdown to determine the amount of players allowed on a team

During Registration:

• Pick Partners- Allowed- During registration, the team registration portion can be skipped if the individual does not have a team
• Pick Partners- Required- During registration, team registration is required to continue registration. All players must be added

Partner Update After Registration:

• Unchecked- Players cannot update the partner after registration has taken place
• Checked- Players who originally signed up a team member can update the team member to someone different until a certain date and time

Allow During Registration- Use the checkbox to enable tee time selection during registration (If left unchecked, tee time registration will not be available)

Show others in group- Allows players to see who is already in each pairing during registration 

Require selection during registration:

• Unchecked- Players are NOT required to select a tee time during registration
• Checked- Players are required to select a tee time during registration

Tee Time Update After Registration- When checked, this allows players to update their tee time after they have completed registration. Set the start/ cutoff date and time when players are able to make edits to their tee time

Automatically Send Email- When checked, an email will automatically be sent out to individuals in the tournament that indicates players can update their tee times

Who Can Golfers Select Tee Times For:

• Any Player- A golfer can select a tee time for themself and any other players.
• Partners Only- A golfer can only select a tee time for themself and their partners. This can be used when "Partner Update After Registration" is enabled and will restrict players available to only their partners.
• Self Only- A golfer can only select a tee time for themself.

First Round Only- Enable this feature to limit tee time selection to the first round of the tournament only.

Hide Starting Hole- When this feature is enabled, the Tee Time Selection pages will not show the tee time starting holes. Players will make their tee time selection based on the starting time and other players in the tee times.

• Use the "Configure fields" link to add, or remove fields of information
• Select "Edit" next to a field to make the field required

• Determine whether the format is team based, or for individuals
• Use the "On Results Website" check to make the contest active
• If needed, edit the handicap, holes played, round, tees, and eligibility for each contest

• Determine the number of places to award points/ purse to
• Set the points, and purse breakdown per placement in the tournament 

• Flight by random, handicap index, playing handicap, gender, etc
• Edit flight names (If needed), clear flights and mass edit flights 

• Use player types for skins games, age filter, etc
• Assign player types to player through the mass edit tab 

• Teams can be generate by ABCD, random, handicap index, etc
• Use additional tools like drag and drop, mass edit to make additional adjustments

• Generate team flights by Handicap Index, Playing Handicap, or Random
• Use additional tools like mass edit, edit flight names to make additional adjustments

• Use Team Types for skins games
• Assign Team Types through the mass edit link within the Teams tab

• Pairings can be generated by individuals, teams, flights, handicap index, by starting time, or shotgun
• Use additional tools like drag and drop, mass edit to make additional adjustments

• Email/ Text pairings to tournament field
• Make pairings public (Show on Website)
• Edit/ Delete individual pairings 

If live scoring is being used within the tournament, start setting up the live scoring settings within the scoring tab. Select Mobile:

Allowed- By checking “allowed” this tells the system the live scoring is enabled for this tournament  

Flex Scoring- By checking “Flex Scorer” this enables golfers in each group to choose which player they want to score  

Flex Scorer Method 

• Advanced- Enables golfers in each group to choose which players are kept on each phone (Ex. One player can score multiple players) 
• Standard- One golfer in the group keeps score for everyone in the group. The official scorer can be changed during the round  

Allow Shots Entry- Allows golfers to enter their stats for each hole (GIR, FIR, etc) 

Always Allow Self- Allows players to enter official score for themselves  

Off Low Handicap In Group- Will dot digital scorecards based off low handicap in the group (Ideal for Match Play) 

Allow X- Score Entry- Allows players to enter an X, or X- most likely score for holes that they pick up 

Send Check-In Code- Ability to send check in code by text to each player 

Check Out Players- Ability to check all players out of a round. Useful for multi-day tournaments 

Check in window- Allows admins ability to control check in window (Day Of, or Day Before) 

Check in Method- The method players can use to check into their digital scorecard (Member Login, or Check in Code) 

Check in All Rounds- Ability to check players in for all rounds (Useful for multi- round tournaments, or 36-hole same day events) 

• Standard Scorecards- Automated format, small adjustments can be made
• Custom Scorecards- Completely customizable scorecards

• Add BlueGolf TV screens, customize appearance, background image, and ticket

• Preview scores before posting

• Award multiple contests (If needed)
• Determine ties, points rounding, etc